Media Sanitization

Eligible: Faculty & Staff

Availability: Coral Gables, Medical, and RSMAS campuses

Support: All campuses: Monday-Friday, 8:30 a.m.-5 p.m.

AKAs: Hardware Decomission, Media Disposal

Description

Media disposal, also known as media sanitization, services are available to all University faculty and staff. Media disposal is a process by which data is irreversibly removed from media devices (such as computers, hard drives, thumb drives, mobile phones, etc.) and/or the media device is permanently destroyed.

How to Dispose of Media: In order to properly destroy data from media devices such as laptops, workstations, and/or desktop computers, please complete the Equipment Transfers/Surplus form and email the completed form to: surplusproperty@med.miami.edu. Once the request is processed, a UMIT representative will schedule a visit at your location within five to seven business days to pick up the media device(s) that will be destroyed.

In addition, each of the following campus drop-off locations will accept easily portable media devices such as hard drives, USB thumb drives, tablets, magnetic tapes, floppy disks, and/or mobile phones for media disposal:

  • Coral Gables campus: Ungar Building, Room 114, open Monday-Friday, 1-5 p.m.
  • Medical campus: Don Soffer Clinical Research Center, Room 107, open Monday-Friday, 12:30-4:30 p.m.
  • RSMAS campus: Marine Science Center Building, Room 227, open Monday-Friday, 8:30 a.m.-5 p.m.

Features/Benefits

  • Proper disposal of media minimizes the risk of a security breach, and it also reduces the loss of intellectual information, patient health information, research data, and/or other personal confidential information stored in a device. UMIT will use shredding as the technique for destroying media containing University data; this technique is recommended by the National Institute of Standards and Technology (NIST). 

Costs

  • No costs are associated with this service. 

Documentation