Collaboration and Cloud-Storage Solutions

Box Updates

Box is a cloud platform that helps you securely store, share, and manage all your files.

Click to learn more: Box Upgrade (June 2021) • Box Drive • Box Feed • Box Simplified Search • Box for G Suite • Box for iWork

Login: box.miami.edu

Box Sync and Apple Silicon Devices are Not Supported

June 26, 2023 - Box Sync is not natively built for Apple Silicon and instead relies on the Apple Rosetta translation layer. In the event that translation layer is deprecated, Box Sync will no longer launch on Apple Silicon devices; ultimately, users will experience service disruptions.

Why is this change happening?

• In 2020, Apple began introducing their own processors (vs. Intel processors used prior) in Mac computers, e.g., Mac devices with Apple Silicon processors.
• Currently, Apple supports the Rosetta 2 translation layer to enable apps, like Box Sync, built for a Mac with an Intel processor. However, we expect this may eventually be deprecated, potentially as early as this year.

How can I get support?

• Contact the IT Service Desk for assistance on transitioning to Box Drive.
  

Rerouting Mobile and Accessibility Traffic

April 14, 2023 - Box is excited to announce a set of enhancements to Box's mobile and accessibility experience which will allow all Box customers to use the most updated version of the Box web-app. These releases will take place in two waves, and these changes enhance the accessible and mobile experience by consolidating a.box and m.box directly into the Box web-app.

First Release:

Targeted for release the week of April 17, 2023.

• Accessibility users will find that the tab function which normally would bring you to a.box has now been replaced with a new "Skip to main content" button (pictured below) which will skip to the page's core content. This update allows all users to utilize the most updated version of the Box web-app which meets WCAG 2.0 AA accessibility standards.
• Mobile users will no longer be redirected to m.box upon accessing the Box web-app, and instead will be able to utilize the entire Box web-app.

Second Release:

• Both m.box and a.box will begin rerouting all direct traffic to the Box web-app.

Announcing End of Support for the Box Capture App on September 15, 2022

Box has made the decision to end support for the Box Capture app on September 15, 2022, with the intent to end of life (EOL) the product in August 2023.

How did Box arrive at this decision?

• Box's intent has always been to offer a single productivity app for capturing, accessing, and sharing content. Recently, Box announced that the Box Mobile app now includes Capture Mode—the ability to take photos, video, and audio recordings or scan documents using your mobile phone's camera and add them directly to Box. The addition of capture functionality to Box Mobile, brought the Box app on par with their vision and made the Capture app obsolete.
• Box is committed to providing a feature-rich Box Mobile app experience for both iOS and Android users, and they will be focusing our development resources on powering that effort on their primary mobile app.

What does this mean for you?

• While you can continue to use the Capture app until its EOL on August 31, 2023, the risks of using it in an unsupported state includes: Lack of Box support to fix any bugs or related issues that arise and immediate deprecation of the Capture app should any critical security or critical bug-related issues arise.
• To avoid disruption, Box strongly advises upgrading your Capture app to the Box Mobile app over the next two months.
  

Box will be Upgraded June 30, 2021 - Introducing New User Interface and Collections

Box, one of the University's cloud storage tools, will be upgraded to a new web experience on Wednesday, June 30, 2021. This upgrade includes benefits such as faster load times for pages, search, and previews as well as promoting efficiency with easier content navigation, access, and organization. No action is required on your part to experience this upgrade.

New Web User Interface (UI)

The new web UI is a rich—yet simplified—experience enabling you to effortlessly organize, access, and work with your most important content. With the new web experience, you have the ability to cut through the noise and easily navigate to content with a clear, simple experience that is personalized to the way you prefer to work.

Introducing Box Collections

Box Collections enables you to create and name private collections of content in your Box account, where you can organize files and folders that you own or share. And although the content may be shared, your collections are not shared and are visible only to you.

Using Box Collections, you can:

• Intuitively organize your Box content into logical groupings of your choice.
• Name groupings to provide clear and meaningful context.
• Quickly find the content you need right now.

Video Overview

Resources

• Introducing the New UI and Collections
• Using Collections
• New UI FAQ
• Collections FAQ

If you have any questions, please contact the UMIT Service Desk at: 305-284-6565 or help@miami.edu.

Box Drive - Now Available!

Box Drive is our desktop app that makes it incredibly easy to work with all of your files — even billions of files — right from your desktop, without using up much hard drive space.

For resources, visit the Box Drive Community Resource Page.

Introducing Box Feed

Box Feed provides a constantly-updated, personalized collection of content within your Box account. Feed identifies documents and files it deems most relevant to you, based on the people and files you work with most. Feed provides one centralized view from which you can quickly act on your important files, including sharing, previewing, and commenting directly in the Feed.

Features and Benefits

• Keeps your most recent work visible and accessible.
• Enables you to keep up with what people around you are doing that could help with what you're currently working on.
• Can save you significant time you might otherwise waste searching through all of your files to find what you need and stay current.
 You can modify what you see in your feed, and you can modify what activity of yours is visible in others' feeds.
  • Modify sorting to display posts based on the most recent and relevant action taken.
  • Hide a file or folder such that it never appears in your feed.
  • Hide your own activity so that it doesn't appear in others' feeds.
• Data privacy is of paramount importance at Box. As a result, Feed respects each file's existing Box permissions. No matter how relevant Feed may rate a file, it posts previews only to people who have been added explicitly as viewers or editors to that file or its parent folder tree. For more information regarding privacy in Box Feed, please click here.

Resources

• Introducing Box Feed
• Using Box Feed
• Data Privacy in Box Feed

Update: Folder Uploads on Internet Explorer (IE) 11 No Longer Supported

Please be advised that Folder Uploads on Internet Explorer (IE) 11 via the folder picker is no longer officially supported through the Box Web Application. The folder picker option in IE11 was available until September 30, 2019.

Since September 30, 2019, files were able to be selected from the picker, but the folder option is no longer available in IE11. To continue leveraging folder uploads with Box, please upgrade to a supported browser or utilize another Box official application such as Box Drive.

For additional information, please click here.

Box Simplified Search

Simplified sharing provides a consistent and streamlined experience when sharing files and folders.

Previously, Box provided different paths for you to invite collaborators, share links, and manage permissions. Simplified sharing unites these tasks in a single path. Using simplified sharing, you can invite collaborators to view or contribute content, and you can create shared links to content, and manage permissions — all through the same dialog window.

Introducing Box for G Suite

The Box for G Suite integration provides access to G Suite’s content creation features – creating, collaboratively editing, and auto-saving documents in Google Docs, Sheets, or Slides – seamlessly, from directly within Box. You can:

• Create, open, and edit Google documents right from Box.
• Use G Suite’s real-time editing tools and auto-save changes directly back to Box, eliminating the need for re-uploading content
• Invite and work with others in real-time, and track all changes in Box
• Access version history and commenting features both in Google editors and in Box
• Make use of Box’s 7 different permission levels and ensure your content is protected by Box security, compliance, and governance
• Open and edit Microsoft Office documents using G Suite editors within Box, and have all changes saved directly back to Box in its original file format. (This feature is currently a Google beta).

Here's a brief overview:

Box for iWork

With Box for iWork, you can create, preview, and collaborate on Pages, Numbers, and Keynote files right from within Box. You can:

Create, preview, and edit iWork files in Box

• Work on iWork files within the Box web app (from a Mac or PC browser), with all changes automatically saved in Box. Easily access prior versions.
• Previews make it easy for users to review selected files before opening and add comments for collaborators without needing to download the file.

Collaborate in real-time on iWork files stored in Box

• Create a new iWork file directly from Box, and invite team members to collaborate.
• When you open the document in iWork on an iPhone, iPad or Mac, see who is currently editing the document in real-time, and simultaneously make changes to a single document as a team.

Here is an example of how it works:

Box Web App Usability Improvements

We're excited to roll out some minor usability improvements (along with some changes under the hood) on the Box Web App. This updated experience will be progressively enabled for all users over the coming months. Click here or on the image below for a quick visual summary of the improvements:

Sharing Update: Inviting Collaborators to Edit Individual Files

To make it easier than ever to invite someone to edit a file, Box has officially launched the ability to 'invite collaborators' to individual files (previously collaborators could only be invited at the folder level)!

To invite a collaborator into a single file: 

• Open the folder in which the file is located.
• Right click the file or click the ellipses (...) to open the More Options menu.
• Click Share.
• Select Invite Collaborators. 

• Once you have invited collaborators to the file, the Collaborator badge will be displayed beside the file's name.

Notes: 

• When inviting collaborators to a single file, the only available access level is Editor. Users can change this access level to Viewer from the Manage Collaborators page. These are the only access levels available for collaborators on a single file. 
• If you are a collaborator on a file only and not the parent folder, Box Edit will not be able to open the file This issue will be resolved in a future release. As a workaround, please request to be added as a collaborator on the file's folder in order to open the file using Box Edit.

Enhanced Sidebar

Box is updating the left sidebar of the Web App to be even more useful and personalized than ever. This release includes a visual revamp of the sidebar, simplification of options (moving Collaborators page link to the avatar menu in header), and adding a full list of the user’s Favorites into the sidebar itself, making it even easier for users to access the content they care about most.

Learn more here.

Displaying Presence (Recent Activity) on All File Types

Box added the ability to quickly see who’s looked at or edited a Box Note recently with the Presence feature, displaying user avatars in the header of Notes. In this update, we’re bringing a similar experience to the Box Web App for all file types. Users, with permission, will see avatars in the header of the Preview page whenever other users have recently previewed, edited, or commented on that file.

Learn more here. 

Deprecation: TLS 1.0

Introducing the Box Drive Application

As of August 14, 2017, Box Drive, Box's new desktop application, was available to all University of Miami faculty, staff, and students. Box Drive is similar to Box Sync, but with the following key improvements:

• You can search your entire Box account without ever opening an Internet browser.
• You can view your entire Box folder tree on your desktop (whereas with Box Sync, you can only choose specific files and folders to sync between Box and your desktop).
• You don't have to mark files for syncing – all of your Box files will be accessible through Windows Explorer or Mac Finder.
• Files don't take up space on your computer – they are simply streamed down from Box when you open them.

To get started, please download Box Drive for your device (Windows or Mac). (Note: If you have Box Sync installed on your device, you’ll need to first uninstall Box Sync before installing Box Drive.)
 
Want to see Box Drive in action? Click here or below to see an informational video:

If you have any questions or have any issues installing Box Drive, please contact the UMIT Service Desk at: (305) 284-6565 or help@miami.edu. Also, don't forget to make use of Box's community site for how-to guides and daily free training sessions on all Box's features.

Box Notes: Real-Time Online Note-Taking for Teams

Get everyone on the same page! Whether it's brainstorming with coworkers, the meeting notes you share with partners, or the project plans you're working on with customers, real-time collaboration is an essential part of how we work. And Box Notes, an online note taking app, makes it easier for teams to work together. Take meeting notes, organize business reviews, or even write a newsletter, from any device — with the security and compliance you trust from Box.

Create and Share Anywhere

Box Notes makes it easy to create meeting notes, share ideas, track status updates and plan projects together — there's no limit to your productivity. And, since every Box Note is instantly available on web, mobile or your desktop, you can access your ideas from anywhere.

Make Working Together Simple

Live, concurrent editing lets everyone see the same Box Note and make revisions and suggestions in real-time. Plus, you can easily create new notes, access recently edited notes and bookmark favorite notes — all in one place.

Access Any Note on the Desktop

With the Box Notes desktop app, you can access all your notes directly from your desktop with the same great live, concurrent editing experience as the web. This lets everyone see the same note and make edits in real-time, together.

Click here to learn more about Box Notes.

Box + Microsoft Teams: A Seamless Way to Work in the Cloud

June 22, 2017 - The nature of team work is changing, and we are using more applications than ever before to help us get work done. We have a continual focus on building a central cloud content management platform where all of an organization's most important business information can be secured, managed and collaborated on in real time. We’re huge proponents of openness in the enterprise, and we're dedicated to providing a connected, unified experience where these best-of-breed apps and services simply work together.

That's why Box builds integrations with thousands of applications that let you share, edit, manage, analyze and collaborate with all types of data. And today, we are excited to announce a new integration between Box and Microsoft Teams, the chat-based workspace in Microsoft Office 365.

Today there are billions of Microsoft Office files in Box - that's a lot of Word documents, Excel sheets and PowerPoint presentations! With this new integration, joint customers will now be able to access and share their content in Box from within Teams, creating one central hub for productivity and collaboration.

By bringing content from Box into Teams, organizations can share their files more easily and collaborate on projects in real-time, all while keeping their content securely managed in Box. With Box as the central cloud content management platform, admins can protect files wherever they go with robust security controls and reporting, customer-managed encryption, rights management, and mobile security. And end users can work closely with anyone inside or outside the organization and keep sensitive files secure with granular user permissions.

Today’s update extends the reach of Box’s powerful integrations with Office on desktop, on mobile and online and demonstrates our commitment to further interoperability, making it easy for teams to work on content from anywhere. We’re excited to continue to partner more closely with Microsoft to power the future of work.

Introducing Box Excel Online Previewer

June 22, 2017 - The Box Excel Online Previewer allows you to preview your excel spreadsheets directly from within Box's preview window. We've integrated Microsoft's new Excel previewer technology into Box, meaning you can now flip between Excel sheets, search for specific cells, and sort content, all without ever downloading the file or opening Excel.

Notes:

• The Box Excel Online Previewer only supports the .xlsx file type.
• Administrators can enable or disable this app for their entire enterprise. If you have installed the app and are unable to use it, check with your administrator.

Box: The New Experience

May 19, 2017 - Box is getting a user interface update! On July 10, 2017, the Box upgrade will be available to everyone. If you'd like to check out the new style before then, you can opt-in to begin using the new user interface by clicking on the pop-up screen when you log in to Box (box.miami.edu).

Check out the video below and get to know the new Box interface:

Using Tags in Box

May 18, 2017 - When using Box (box.miami.edu), tags allow you to mark, sort, and easily search for related files. Once tags are enabled, you will have the ability to filter and search for files based on shared tags.

Tagging Items in Box

To tag an item:

• Hover over the item you would like to tag, then click the ellipses (...) to open the More Options menu. Alternatively, you can right-click the item. Under More Actions, click Add or Edit Tags.

• In the pop-up window, enter the tags you would like to add to this item. You can add multiple tags, seperated by a comma. Click Save once you are done.

• Tags will be displayed below an item's name:

Searching and Filtering with Tags

To search for all files with a specific tag, simply click the tag below a file's name:

You can also filter by tags in any search by using the tags filter. Click the tags filter and enter the tag(s) you'd like to filter by.

Box Access via Internet Explorer 9 and 10 will be Blocked in May 2017

April 14, 2017 - Last year on September 26, 2016, Box discontinued support for Internet Explorer 9 (IE9) & 10 (IE10), including any version of compatibility mode that represents IE9 or IE10, in alignment with Microsoft's support cycle for these products. This means that usage of these browsers poses a security risk since these browsers will no longer receive security updates from Microsoft.

Why did Box decide to end support for Internet Explorer 9 and 10 (IE9 and IE10)?

• As of January 12, 2016, Microsoft stopped supporting IE browsers 9 and 10 for the Windows operating systems that Box supports (Windows 7, Windows 8 (64-bit only) and Windows 10) and will no longer release security updates making these browsers vulnerable to attacks. (e.g. IE9 doesn't support policies such as CSP). Microsoft supports Internet Explorer 11 (IE11) on Windows 7 and Windows 8 and Microsoft Edge on Windows 10.
• Maintaining backwards compatibility with much older technologies hinders Box's ability to innovate and use the best technologies available today.
• Box is unable to provide a quality preview experience to all users because IE9 doesn't support new libraries such as PDF.js.
• Box is unable to provide quick and responsive UI to IE9 users for lack of support with CSS transitions and animations, form validation, and more.

How did Box communicate the change to users and admins?

• An email was sent to Box admins and co-admins on a quarterly basis since the original announcement.
• There has been a standing notice on the Box Community deprecations page and browser policy page.
• All users who try to access Box on either of these unsupported browsers (including on the associated compatibility modes for these browsers) will see an in-app banner notifying them that they are no longer using a supported browser and need to upgrade. This started happening early February 2017.
• Last, users who try to access Box on either of these unsupported browsers (including on the associated compatibility modes for these browsers and/or if IE11 is manually set to run as IE9 or IE10) will be blocked entirely from Box until they have upgraded to a supported browser. This will happen early May 2017.

We highly encourage you to either upgrade or switch to a Box supported browser. You can find all the supported browsers here. If you have any questions or concerns, please visit the Box Community Site for support.

Download Box Notes for Your Desktop Computer

January 25, 2017 - Keep all your best ideas in one place, wherever you need them: on mobile, web—and now—your desktop. Click here to download Box Notes now!

It's Here: The New Box for iOS

December 6, 2016 - The new Box for iOS is here: Download the new Box for iOS application now. Have questions? Learn more.