IT News

New and Improved Features for Office 365

Updates: Office Online

Check out updated features below for:

  • Excel Online
  • OneNote Online
  • Outlook Online
  • PowerPoint Online
  • Sway
  • Word Online

Updated Feature: New Start Page Experiences for Office

May 17, 2018 - Microsoft users will see an updated Start experience for both Desktop (Windows) and Web versions of the Office apps (Word, PowerPoint, and Excel). These updates will show a new experience that allow you to see documents important to you more easily, create content quickly, and get updates on activities in your document.

Microsoft be gradually rolling the web experience out to Targeted Release customers in mid-May, and will start the roll out to Standard Release customers in mid-June. The roll out will be completed worldwide by the end of June.

Example: When you first start Microsoft Office 2010, 2013, or 2016, you'll be presented with the start page, which is Backstage view.

Word start screen

Please click Additional Information to learn more.

We’re Making Some Changes to Translation in Word Online

May 15, 2018 - Please be that advised that you will not be able to translate text using Word Online by default. The free "Translator" add-in is available on the Office Store.

To translate text using Word Online, you will need to use one of the following options to translate your Word documents:

  1. Install the "Translator" add-in from the Office Store.
  2. Use the modern translation features in the Windows or Mac versions of the Office 365 ProPlus client.

Example: Using the "Translator" add-in from the Office Store. (If you are using Office for PC, please view this how to video.)

Translate selected text: Select words and phrases for translation, and simply right-click to see your translation in the Translator pane.Word Selected Text
Translate entire documents: Create a translated copy of documents with links intact by clicking the Review tab, and the Translate button.Word Full Document

Please click Additional Information to learn more.

Rich Contact Details in Outlook for iOS and Android Helps You Collaborate and Get Things Done

April 12, 2018 - Microsoft is excited to bring the details of your organization to contact cards in Outlook for iOS. Now, by connecting your company data with Azure Active Directory, Outlook for iOS users can quickly see who’s who at any time. Who does your contact report to? Who reports to your contact? And better still, who are your contact’s other colleagues? Knowing this might help you in a pinch if your contact is out of the office, for example. Reaching out to other colleagues can help you take care of business.

All of this insight is quickly available whether you search for a contact or tap an email address in a message to open their contact card details, you will have the option to Show Organization information for all the people in your company. No need to go the Global Address List on your desktop to know who’s who – access that information exactly when you need it on your iOS device with Outlook!

Org charts.png

Microsoft also knows how important it is to keep your contact details current and connected to the apps and services you need to get things done. So they’ve made a few additional improvements to contact management features:

  • On iOS devices, you can now save your contacts in Outlook for iOS with your or Gmail account.  But since combining your contact lists can sometimes result in duplicate entries, we’ve also introduced a process to reconcile and clean up duplicate contacts.  With your contact list clean and ready to go, you’ll know who’s calling with an accurate caller display (Caller ID).
  • For Android phone and tablet users, adding a contact from your company’s global address list to Outlook for Android now includes the little picture (or Avatar). This way, with Sync Contacts turned on in your Office 365 or accounts, your contact’s image will show when they call your Android device.
  • Lastly, coming soon in both Outlook for iOS and Android, deleting a contact from Outlook will also remove them from your native contacts app. Just make sure your Outlook settings have Sync Contacts in Android and Save Contacts in iOS turned on

Microsoft is gradually rolling out all these changes in the coming days and will continue over the next several weeks.

For more information and FAQs about the new contact management features and enhancements, please go to Help & Feedback in your Outlook for iOS and Android app Settings.

Microsoft's Office Mix Preview is being Retired on May 1, 2018

April 3, 2018 - Microsoft will be retiring the Office Mix service on May 1, 2018. If you previously used Office Mix Preview, please make sure to migrate all of your content from Office Mix to Microsoft Stream or download your Mixes before M‍ay 1, to avoid losing any of your data. 

On M‍ay 1, 20‍18, any remaining files in your Office Mix Preview account will automatically get deleted. Mixes migrated to Microsoft Stream will not include any interactive content such as analytics data, quizzes or apps. If you do not have access to Stream, you can save your Mixes as PowerPoint files (.pptx), and your analytics data as Excel files (.xlsx) to your device or a file storage location of your choice at any time before M‍ay 1.

What Do I Need to Do to Prepare for This Change?
  1. Go to
  2. Sign in, and click "My Mixes"
  3. Click "Migrate" to move your Mixes to Microsoft Stream* or manually download your content as PowerPoint Files (.pptx)
  4. Visit your Microsoft Stream account to view your Mixes as videos.

Please click Additional Information to learn more.

Microsoft is Changing the Minimum System Requirements for Outlook for Android

March 27, 2018 - Microsoft is updating the minimum system requirements for Outlook for Android from Android 4.1 to Android 4.4 to align with Office 365 requirements for Android devices.

  • Devices running Android 4.3, or lower, will no longer receive Outlook for Android app updates.
  • In mid-April, users of these devices will receive an in-app message notifying them of this change and directing them to an article for more information.
  • On June 1, Microsoft will remove the version of Outlook for Android that supports Android version 4.3, or lower, from the app store.
  • Over time, the app it will eventually stop synchronizing email and calendar data, unless they have a supported version of Android.
  • This change does not affect anyone using Outlook for Android running versions 4.4, or above, and brings the minimum requirements for Outlook in line with the requirements for mobile devices for Office 365.

We recommend that Android uses update their device's operating system. Please click Additional Information to learn more.

Monthly Feature Updates for Office 2016 for Office 365

March 27, 2018 - This month’s update includes new feature updates, as well as other security and bug fixes. Here is a list of some of the new features available in the March update:

  • Translate words, phrases or sentences to another language with Microsoft Translator. You can do this from the Review tab in the ribbon.
  • Improved support for high definition displays.
  • Blind carbon copy (Bcc) warnings in Outlook.

You do not need to do anything to prepare for this change. A more complete list of features and descriptions is available by clicking Additional Information.

Microsoft Announces Retirement Plans for OWA Mobile Apps

March 7, 2018 - Microsoft is preparing to retire OWA for iPhone, iPad, and Android in May 2018, and Microsoft encourages all users to begin using Outlook for iOS and Android.

In mid-April, OWA mobile apps will no longer be available for download in app stores and on May 15, 2018, existing OWA mobile apps will be retired. This change does not affect anyone already using Outlook for iOS and Android. Click here for step-by-step user setup instructions for Outlook for iOS and Android. We encourage you to take advantage of Outlook for iOS and Android going forward as the best way to experience Office 365 features on a mobile device.

New Ways to Govern Access of External Users are Coming to Office 365

February 24, 2018 - Starting March 23, 2018, we're giving you new ways to govern access of external users. As part of this update, external users will no longer be able to see content that has been "Shared with Everyone," "All Authenticated Users," or "All Forms Users," even if they have been invited or added to authorized groups.

How does this affect me?

In SharePoint Online and OneDrive for Business, sharing resources (files, folders, sites, etc.) with external users is accomplished by sending an invitation to the users directly, or adding them to groups and granting appropriate access levels. As a result, an external user would only see the content that has been shared with the user or with groups to which the user belongs. After March 23, 2018, external users will no longer see content that has been shared with "Everyone," "All Authenticated Users," or "All Forms Users." Only a small number of tenancies use this permissions model to grant access to their specific external invited guests. Content that has been permissioned to these groups will, by default, be visible only to your users within your organization’s tenancy.

Please click additional information to learn more.

Encryption Feature Within Office 365 Updated

January 24, 2018 - Please be advise that the feature to encrypt and/or read encrypted (protected) emails within Office 365 has been updated.

In the Outlook Web App ( new message window, you now have the Protect button enabled:

In the Outlook desktop client, you may now select the Options tab and then Permission:

For more information, the new process to protect and read protected messages is noted in the updated Office 365 Send/Recieve documentation in UMIT's Email Privacy service page.

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